SAP License Manager

SAP License Manager

With SAP pushing customers toward S/4 and SAP Cloud ERP Private (previously called RISE with SAP), many organisations are unsure of what that transition will truly cost them.

Soterion’s SAP License Manager can assist organisations gain clarity on their actual user license requirements – not just what their SAP role design indicates, but what they really need based on actual system usage. 

Background - Key Benefits

Key Benefits

Icon - Avoid unplanned true-up costs

Avoid unplanned true-up costs

Icon - Reduce licensing compliancy effort and cost

Reduce licensing compliance effort and cost

Icon - Understanding license usage aids future licensing requirements

Understanding license usage aids future licensing requirements

Icon - Only pay for what you organisation requires

Only pay for what your organisation requires

Our Approach

Our solution analyses how your SAP users are currently using the SAP system and provides three powerful data points: 

  • The number of Full Use Equivalent (FUE) licenses you need is based on your current SAP role design.
  • The reduction in FUEs through role clean-up. 
  • The best-case scenario based on actual authorisation object usage – in other words, how your users are currently using your SAP system. 

This insight is invaluable for making informed decisions around S/4 and SAP Cloud ERP Private (RISE with SAP) migrations and negotiating contracts with SAP. 

Early Preparation and Planning

Once your SAP Cloud ERP Private (RISE with SAP) agreement is signed, your flexibility to make changes becomes limited. Early planning is therefore essential to avoid paying for unnecessary FUE licenses. We highly recommend conducting an SAP user license assessment with Soterion to determine how your current SAP role design translates into FUE consumption, what remediation opportunities exist, and the effort required to implement them. For more information about Soterion’s SAP License Assessment, please get in touch.

Business as Usual

For organisations already on S/4HANA (on-premise or SAP Cloud ERP Private), managing user-to-role changes without incurring mid-term true-up costs is key to controlling license spend. Soterion’s Stay Clean functionality flags potential license / FUE changes before roles are applied in SAP, helping you stay compliant and avoid unexpected FUE costs. 

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